Everything you need to "know before you show". Please note that this page is constantly being updated and for the best information, you should check back periodically.
Welcome to your Vendor Kit!
Please use the following links and drop down menus to learn more about what you need to do to prepare for the show. The Vendor Kit manual is linked below, and more forms & information are located within the drop down menus. Everything is a click away! Vendor Kits are not mailed. If you need assistance before, during, or after the show, please click here to contact a member of the show team.
You'll find show dates & hours and move-in/move-out dates & hours on the manual linked above.
Quick Dates & Times Reference (Show Days, Set-Up, & Tear-Down)
For complete details on set-up, move-out, and show days, please be sure to read the Vendor Kit Manual linked above in full.
SHOW DATES & HOURS
Friday, February 6, 2026: 9:00 AM – 6:00 PM
Saturday, February 7, 2026: 9:00 AM – 6:00 PM
Sunday, February 8, 2026: 11:00 AM – 5:00 PM
SET-UP/MOVE-IN DATE & HOURS
Thursday, February 5, 2026: 9:00 AM – 7:00 PM (Exhibitors must be checked-in by 7:00 PM, but can continue set-up until 9:00 PM)
TEAR-DOWN/MOVE-OUT DATE & HOURS
Sunday, February 8, 2026: 5:01 PM – 8:00 PM
Check-In at the Show Office
You will need to check-in at the Show Office onsite before 7:00 PM on Thursday, February 5, 2026. You will pick up your wristbands here and can stop by anytime you have a question. The office is located in the Pavilion building outside the entrance doors, look for the Show Office sign!
Midwest Decorating Order Form (Pipe & Drape Orders, Table & Chair Rentals, & more)
Early Bird Discount orders with payment must be received no later than: 12:00pm on Friday, January 23, 2026. All pre-orders and pre-order payments must reach their office no later than: 12:00pm on Friday, January 30, 2026. Orders AFTER 12:00pm Friday, January 30, 2026 must be made in person at the Midwest Decorating Co. desk during vendor setup at show site. For questions about orders or how to order, please contact Midwest Decorating at 918.584.0988 or orders@midwest-expo.com.
COI - Show Insurance - A simple way to establish insurance for the show.
Show Insurance Made Easy - A simple way to establish insurance for the show. CLICK HERE
A few things to be aware of:
Vendors will have to pick the show from a drop-down list that includes shows other than just those run by MPE.
Marketplace Events is not selling this insurance and doesn’t profit from it in any way. This is simply a resource for those vendors who don’t already have the required insurance coverage per their contracts.
The Insurance clause is #5 on the Terms and Conditions page of all booth space contracts. You may use any insurance company for insurance but it must meet the following requirements:
Comprehensive General Liability and All Risk Property insurance
Coverage must be from the start of move in to the end of move out
Coverage of at least $1,000,000 for each separate occurrence
Name Marketplace Events LLC and the venue as additional insured
Provide a copy of the certificate of insurance (COI) to MPE if requested
Food & Beverage Vendors: Action Required - Due by Monday, January 19, 2026
You will need to submit your COI (Certificate of Insurance, more info below), Health Department License/Facility # (if applicable), and theFood Vendor Electric Needs Formor notice that electricity is not required to Rachel Whitmire, Operations Manager,RachelW@mpeshows.comupon booking in the show.
Please be on the lookout for an email from the Oklahoma Tax Commission the week before the show regarding the pin and account numbers you will need to report your sales. Please direct all questions regarding taxes and that email to Chrishelle Bruner at the Oklahoma Tax Commission, (405) 522-6273 or SpecialEvents@tax.ok.gov.
OKC Fairgrounds Information: WIFI, Internet Orders, F&B Booth / Sampling Request & RV Park
Including assets mentioning your participation in the show either through your existing email marketing efforts or by adding a small banner to your website is a great, free way to invite potential customers to meet you face-to-face on our show floor.
Click Here for the 2026 Digital Marketing Kit (which includes social assets and other digital marketing assets.
Facebook Event Reminder:
In efforts to protect potential joint customers from fraudulent events and scammers, we request that you do not create your own Facebook Events. This helps us manage ticket sales for the event, and ensures that our team are available to support both exhibitors and potential attendees with any questions, comments, or concerns that they have. Please feel free to reach out to your show manager or show marketing manager with your companies' Facebook page and we can add you as a co-host to the official event.
Click Here to go to our Facebook Event for February 2026.
For this show, we’ll offer a limited supply of coffee, water, and ice in our vendor hospitality rooms, located in each building. These hospitality lounges are self-serve and have a limited daily supply.
The hours will be:
Thursday February 5, 2026 from 12:00 PM – 5:00 PM
Friday February 6, 2026 from 8:00 AM – 5:00 PM
Saturday February 7, 2026 from 8:00 AM – 5:00 PM
Sunday February 8, 2026 from 10:00 AM – 4:00 PM
Partner Hotels
Holiday Inn Oklahoma City Airport 4401 SW 15th Oklahoma City, OK 73108 (405) 601-7272 Rate $99.00 Book hereby two weeks prior to show to secure this special rate!
Aloft Oklahoma City Downtown - Bricktown 209 North Walnut Avenue, Oklahoma City, OK, 73104 (405) 605-2100 Rate $119.00 Book hereby January 20, 2026 secure this special rate!
Enhance Your Online Exhibitor Listing
Your basic listing will be uploaded to the website when you book your booth. Within 24 hours you will receive an automated email to enhance your listing. This link can be used multiple times and you can make updates and changes to your listing until ONE
day after the show commences.
If you have any questions regarding the online vendor listing or do not receive the link, please email our digital support rep, JenK@mpeshows.com.
As per our privacy policy, Marketplace Events is a permission-based email sender. We do not share, rent, or sell any email lists. There have been a number of spam emails offering our attendee lists. These are scams and the senders are unauthorized to use the Marketplace Events’ name. These scammers are attempting to receive monies from exhibiting companies without providing anything in return. These emails are not approved by Marketplace Events, and Marketplace Events would never ask for bank information or other sensitive information over email.
We are committed to accessibility and welcome Service Animals on our show sites, subject to the following guidelines. These guidelines are in place to ensure everyone's safety and comfort. If you have any questions about whether your animal will be permitted on-site, please email the Show Manager prior to move-in.
Eligibility. Service Animals are generally permitted at our shows. Under the ADA regulations, a Service Animal is a dog that is individually trained to do work or perform tasks for a person with disabilities. To bring a dog on-site, the dog owner must be willing to answer the following questions:
Is the dog a service animal required because of a disability, and
What work or task has the dog been trained to perform?
Limitations. Emotional support animals are not necessarily “Service Animals.” While an animal might provide comfort and emotional support for its owner, we are unable to permit the animal on the show site if it does not meet the criteria above.
Behavior Expectations. Individuals who use Service Animals must always retain control of their animals and should keep them on a leash or harness while on-site. If a Service Animal is required to be off-leash due to the nature of the disability, this will need to be cleared with the Show Manager. Further, Service Animals must be housebroken and are required to behave and not bark, growl, jump on, or lunge at others. MPE may take corrective action if the Service Animal is not behaving appropriately, up to and including the removal of the service animal from the show.
Thank you for helping us maintain a safe and accessible show site environment.
MPE Exhibit/Product Acceptability Standards For 2025 (USA)
Effective January 1, 2024. Marketplace Events (MPE) acceptability standards do not permit political candidates, parties or other groups promoting issues or ballot initiatives to participate as exhibitors. In addition, the display or sale of any products or services that are political/partisan in nature or that can be interpreted to promote, incite, or glorify hatred, violence, racial, sexual, or religious intolerance are prohibited. MPE’s judgment in applying these standards will be final.
MPE shows are welcoming environments built solely to encourage face-to-face commerce. Creating respectful, safe marketplaces where our attendees and exhibitors can come together to learn, shop, compare pricing and do business together is our highest priority. MPE maintains these policies to ensure hospitable experiences for all attendees and exhibitors.
